Privacy Policy and Data Protection Notice

Welcome to SmartSensingNews. We are strongly committed to safeguarding your personal data and ensuring transparency regarding how we handle your information. This Privacy Policy outlines our practices in compliance with applicable European data protection frameworks, specifically the General Data Protection Regulation (GDPR) and local Polish data protection acts. This document explains what information we collect, the purposes of processing, legal bases, retention periods, third-party disclosures, robust security measures, and your fundamental rights as a data subject. Last updated: 2026-09-30.

Categories of Collected Information

When you interact with our landing page and utilize our specialized services, we collect various categories of data to deliver optimal user experience and fulfill contractual obligations. The specific types of information gathered include:

• Identity Data: Full name, professional title, and organizational affiliation where provided voluntarily through interaction forms.
• Contact Data: Email address, telephone number represented by +48 571-485-909, and physical correspondence address represented by ul. Towarowa 13, 11-041 Olsztyn.
• Technical Data: Internet protocol (IP) address, browser type and version, time zone setting, browser plug-in types and versions, operating system, and platform technology on devices used to access our site.
• Usage Data: Detailed information regarding how you navigate our landing page, clickstream data, page response times, and service interaction metrics.

Purposes of Processing Personal Data

We process your personal information exclusively for specified, explicit, and legitimate purposes connected to our service offerings. We never process data in a manner incompatible with these purposes:

• Providing, maintaining, and continually improving our landing page services and analytical offerings.
• Managing user accounts, handling inquiries submitted via [email protected], and facilitating direct customer support communications.
• Fulfilling contractual obligations arising from any agreements entered into between you and SmartSensingNews.
• Conducting internal statistical analyses, trend monitoring, and security audits to prevent fraudulent activities.
• Complying with statutory obligations and responding to lawful requests from competent public authorities.

Legal Bases for Processing

In strict accordance with legal mandates, every processing activity performed by SmartSensingNews rests upon a valid legal foundation under applicable regulations:

• Consent: Where you have explicitly given clear consent for the processing of your personal data for one or more specific purposes, such as subscribing to newsletters or promotional updates.
• Contractual Necessity: Processing is necessary for the performance of a contract to which you are a party or in order to take steps at your request prior to entering into a contract.
• Legal Obligation: Processing is required to comply with a legal obligation to which the data controller is subject.
• Legitimate Interests: Processing is necessary for the purposes of our legitimate interests, except where such interests are overridden by your fundamental rights and freedoms.

Data Retention and Storage Periods

We retain your personal data only for as long as strictly necessary to fulfill the purposes for which it was collected, including satisfying any legal, accounting, or reporting requirements. Specifically:

• Customer and contract-related data is retained for the duration of the contractual relationship and subsequently archived for the statutory limitation period of potential legal claims, typically lasting up to six years.
• Inquiry and correspondence data managed through [email protected] is kept for a period of twelve months following the final resolution of the user query, unless ongoing business requires further retention.
• Technical and analytical log data is automatically purged or pseudonymized after a maximum period of twenty-four months.

Disclosure and Transfer of Data to Third Parties

SmartSensingNews maintains strict confidentiality protocols and does not sell, rent, or trade your personal data. However, sharing with external entities may occur under strict contractual frameworks to ensure continuous service delivery:

• Trusted third-party service providers acting as processors, including cloud hosting infrastructure providers, IT maintenance technicians, and analytics platform operators.
• Professional advisors such as legal counsel, auditors, and financial consultants bound by strict professional confidentiality obligations.
• Regulatory authorities, law enforcement agencies, or courts of law when mandated by applicable legislation or to protect our legal rights.

Security Measures and Protection Protocols

We implement robust organizational and technical security measures designed to protect your personal data against accidental loss, unauthorized access, alteration, disclosure, or destruction. Our security framework includes:

• End-to-end encryption of data in transit utilizing secure Transport Layer Security (TLS) protocols.
• Strict access control policies ensuring that only authorized personnel with a verified business need can access personal information.
• Regular vulnerability assessments, penetration testing, and continuous monitoring of our IT infrastructure.
• Comprehensive data protection training for all internal staff members handling sensitive user information.

Your Rights as a Data Subject

Under applicable European and local legislation, you possess extensive rights concerning your personal data processed by SmartSensingNews. You may exercise these rights at any time by contacting our designated representative at [email protected] or via postal mail at ul. Towarowa 13, 11-041 Olsztyn. Your rights include:

• Right of Access: You have the right to obtain confirmation as to whether or not personal data concerning you is being processed, and access to the specific data elements.
• Right to Rectification: You may request the correction of inaccurate personal data or completion of incomplete information.
• Right to Erasure: You can request the deletion of your personal data under specific circumstances, such as when data is no longer necessary for the purposes collected.
• Right to Restriction: You have the right to block or suppress further processing of your data in certain contested scenarios.
• Right to Data Portability: You can request to receive your personal data in a structured, commonly used, and machine-readable format for transfer to another controller.
• Right to Object: You may object to the processing of your data based on legitimate interests or for direct marketing purposes.

Contact Information

For any questions, clarifications, or formal requests regarding this Privacy Policy, please reach out to SmartSensingNews directly through our official communication channels:

• Email inquiries: [email protected]
• Telephone assistance: +48 571-485-909
• Official correspondence address: ul. Towarowa 13, 11-041 Olsztyn